Sourcing template
Equipment & Site Services RFP Template
A ready-to-send RFP for sourcing long-term equipment and site service packages. Covers the equipment schedule, rate request, delivery terms, and billing — plus a structured response section for comparing supplier bids side by side.
9 sections · Ready to send · Free
What's inside
Project overview
Scope, location, duration, and the buyer contact for questions.
Equipment schedule
A line-item grid of categories, specs, quantities, and rental windows.
Site services scope
Toilets, fencing, storage, and office trailers with service frequency.
Rate request
Daily, weekly, and monthly rates with delivery and pickup fees broken out.
Delivery & logistics terms
Site access, placement, operator requirements, and swap SLAs.
Insurance & compliance
COI requirements, damage waiver terms, and safety documentation.
Billing terms
Invoicing cadence, PO matching, and payment terms.
Response format
A structured section suppliers fill in so bids compare cleanly.
Evaluation criteria
How bids get scored: rate, coverage, responsiveness, and terms.
Who it's for
- Estimators sourcing multi-month equipment packages
- Procurement teams standardizing supplier bids
- Owners negotiating project-length rates